Responsibilities of Emergency Co-ordinator and Safety Marshals at events.

1 Sep

The Emergency Co-ordinator is the overall co-ordinator of all safety marshals.

They are responsible for:

  1. Obtaining and posting emergency signage and drawing up of a floor plan and route evacuation map for the event.
  2. Overseeing the development, communication, implementation, and maintenance, and implementing of the overall Emergency evacuation plan (EEP).
  3. Ensuring the dissemination of the plan via announcement, of the plan to the spectators, as well as the procedures. Checking up on safety personnel, and notifying all personnel of changes to the plan, or infringements.
  4. Maintaining up to date lists of emergency contact numbers, critical operations personnel, and any other personnel with assigned duties under this plan. Lists must be supplied in Appendix to the plan, of responsible people and contacts.
  5. In the event of a fire or other emergency, relaying applicable information to emergency personnel,  the JOC and Public Safety officials.
  6. Establishing, demarcation and safeguarding of designated evacuation sites, and landing zones for helicopters, and emergency vehicles, for evacuees.

The Safety Monitors are responsible for:

  1. Familiarizing personnel with emergency procedures.
  2. Acting as liaison between event management and their stakeholders
  3. Ensuring that attendees have vacated the premise in the event of an evacuation and for checking assigned areas, toilets, offices and other structures.
  4. Knowing where their designated assembly areas, exits, and staging areas are. and for a functional radio communication grid
  5. Having a list of attendees and counting co-ordinators to make sure everyone is accounted for.
  6. Ensuring that disabled persons and visitors are assisted in evacuating the building, to the centre of the field..
  7. Evaluating and reporting problems to the emergency and disaster co-ordinator after any emergency or event of any nature.
  8. Posting the “Area Evacuation Plan” in the JOC work area

Signalling and controlling an evacuation of the stadium, in case of fire or other emergency

  1. In case of a fire, call the JOC, and fire department. Make known the exact location of the fire or disaster It may be necessary to activate additional fire alarm boxes, or shout the alarm, if people are still in the building and the alarm has stopped sounding, or if the alarm does not sound at all. This can be done while exiting. By means of loudhailers.
  2. Persons discovering a fire, smoky condition, or explosion should report to the safety advisor and JOC. Any pertinent fire or rescue information should be conveyed to the Fire Department. All emergency telephone numbers should be listed at the beginning of this EEP.
  3. To report all other emergencies, safety marshals should call the Police. State you name, your location, and the nature of the call. Speak slowly and clearly. Wait for the dispatcher to hang up first. On occasion the dispatcher may need additional information or may provide you with additional instructions.

Evacuation Procedures for Building Occupants

  1. When the fire alarm sounds, all personnel should ensure that nearby attendees are kept calm, and are made aware of the ensuing procedure that will be followed., quickly shutdown operating equipment (e.g., compressed gas cylinders), close doors and exit the building using stairwells.
  2. All occupants should proceed to the designated evacuation assembly point, and await further instructions.
  3. All school personnel should know where primary and alternate exits are located, and be familiar with the various evacuation routes available. Floor plans with escape routes, alternate escape routes, exit locations, and Designated Meeting Sites are located.

Notes and Precautions:

  • Small fires can be extinguished only if you are trained to use a fire extinguisher. However, an immediate readiness to evacuate is essential.
  • All fires, even those that have been extinguished, must be reported immediately.
  • Never enter a room that is smoke filled.
  • Never enter a room if the door is warm to touch.


  • R – Rescue: When you discover a fire, rescue people in immediate danger if you can do so without endangering yourself. Exit via safe fire exit. Close doors to room with fire.
  • A – Alarm: Sound the alarm by pulling a fire box and call from a safe distance, to notify the JOC and emergency services of precise location of fire.
  • C – Confine: Close all doors, windows and other openings.
  • E – Evacuate: Evacuate the building.

Disabled Occupants

If a disabled person is unable to exit the building unassisted, the Safety Marshals must notify the emergency response personnel of the person’s location. Transporting of disabled individuals up or down stairwells should be avoided until emergency response personnel have arrived. Unless imminent life-threatening conditions exist in the immediate area occupied by a non-ambulatory or disabled person, relocation of the individual should be limited to one safe area in close proximity to an evacuation area, at first and then to the designated evacuation area.

Events management

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