Certification of Events – for the purpose of emergency and disaster mitigation management.

17 Mar

With Legislative venue compliance becoming focal, especially within the event management industry. When looking at stadiums or large venues and events, then one can see how complex the infrastructure is, or how having no infrastructure also can compound issues, with any large area that can,  or could be  utilized for public events, somehow, whether they are formal or informal areas – they all still need to comply with certain aspects of legislation.

 The owner that is in the business of renting out or leasing his whole or partial facility, should always be up to date with current legislation. Certification is a worldwide requirement when it comes to compliance with legislation covering aspects ranging from electricity, health, and building regulations for instance to fire codes, need to be checked beforehand. As they all have limitations, conditions, and expiray dates. All of wich becomes relevant at the point where we have a full stadium. Do we then comply legally?  

 

Certification can and should cover the following criteria, and this should become a standard checklist for event promotors, to check, when enquiring about the venue, its capacity and cost.

Most venues the world over will have to comply to some if not all the following requirements and any other criteria which may be prescribed from time to time:

(a)            A Structural Engineer Certificatewhich certifies the structural integrity of a stadium or a venue, including any temporary structures; like tents, stages, marques, and rigging, big screens etc… they all require them.

(b)            A dated Fire Safety Certificate in respect of the stadium or venue, issued by the head of the fire department, located within the immediate vicinity of a stadium or venue; that has inspected all the fire extinguishers, and fire hydrants, as well as fire retardant materials, and emergency exits for instance…

(c)            A dated Electrical Safety Certificate, issued by a competent person registered person.

(d)            A dated Occupational Health and Safety certificate, issued by an appropriate authority.

(e)            A dated Health Certificate  in respect of all aspects of food integrity; even waste management, water sanitation, bottled water expiry dates, and even tests results, may be required, and all aspects of sanitation, the applicable by laws, like SANS in SA, needs to be considered. The higher the profile and the larger the events. The more detailed this needs to become.

Other compliance aspects that does not specifically relate to certification, but yet are legal requirements;

(f)             Sufficient number of ablutions available to adequately cater for the total capacity of spectators and all other persons, including, amongst other, stadium or venue support staff that will continuously clean the ablution facilities, and stick them, for a stadium or a venue. Specifications are different from region to region, and event to event. Typically its 300 men to one toilet with three urinals, to service 300 men with. With woman it would be 100 to one toilet for instance.

(g)           a stadium also needs to be certified safe for the specific events contemplated: in terms of; the type of events I can host. Sports events at sport stadiums, some events require specifics to be present…

These specific relate to;

(i)             The total safe capacity of spectators and all other persons, seated, standing, including, amongst others, stadium or venue support staff for a stadium or a venue.

(ii)            A safe capacity will include a safety margin built in – 10% added to the capacity projected by a certificate – never fill the stadium to its maximum certified capacity,  

(iii)           which capacity may not exceed that determined by (SANS 10400) and must further take into account the emergency spectator egress flow rate from a stadium or venue.

(iv)           a stadium or venue must have sufficient and un-obstructed spectator gangways and walkways (“safety corridors” that must be enforced by marshals) and appropriate warning signage  in place to allow for the safe movement of persons inside a stadium or a venue.

(v)            This must also incorporate paraplegics, and aged people

(vi)           Structures channeling people; a stadium must have a robust and purposeful and specific functional perimeter security fencing designed as a physical security system. Mainly required will be an inner cordon as well, with sports events, this could be either permanent, or temporary structures, barricades and fencing, in place to secure the field of play or the podium or stage, specifically design with crowd management in mind, like collapsible stage barriers etc… of which the final structure/s erected needs certification in certain instance as well – that must be approved in writing by a competent person registered to perform such a task.

(vii)          Gate pedestrian flow mechanism; several designs exist, however they need to be effective and safe, like at a stadium, it must have sufficient spectator turnstiles in place to allow for the safe access of spectators into a stadium at a minimum flow rate of 1000 persons per hour.

(viii)         Sufficient emergency egress gates or exits in place, including but not limited to, as far as stadiums are concerned, gates which allow egress onto the field of play and gates which allow egress through the inner perimeter of a stadium; sites should also be identified that can be cut into fences, and the tools, policy and procedures need to be in place.

(ix)           A stadium or a venue must have a sufficient and efficient waste disposal system in place.

This is only a few critical items that would, could and should become aspects of legislative compliance with events…

Then stuff that should be standard with big venues to check;

(i)             sufficient free spectator water points,

(j)             a stadium or a venue must have a proper  operational and emergency lighting system in place, which must be connected to a permanent or temporary emergency back-up generator facility

(k)            a stadium or venue must  have at  least,  the minimum firefighting equipment, fire warning and fire alarm systems in place, as prescribed by law, installed throughout a stadium or avenue;

(l)             a stadium or venue must have adequate, visible and photo-luminescent  information and emergency signage, as may be prescribed by law, in place, throughout a stadium or venue,

(m)           a stadium or venue  must have a temporary or permanent;

(1)            emergency back-up generator facility in place,

(2)            specific designed venue operations center (VOC) in place,

(3)            specific designed first –aid room or rooms in place,

(4)            public address room and electronic amplified public address system in place

(5)            electronic spectator monitoring/ counting system, including but not limited to a digital closed circuit television surveillance and recording capability, in place at an event.

(n)           a stadium must have adequate and sufficient spectator vehicle parking facilities available, as determined in terms of a proper traffic impact study,   within a safe distance of a stadium, based on the total certified safe spectator capacity of a stadium as contemplated.

(o)           Must have at least one clearly marked emergency landing zone for a helicopter in accordance with Civil Aviation Authority specifications

 

This is just a generic list; it in no way covers all the aspects, please consult with a professional in this regard. check this link as well 

 

Now read my book and get more insight into the strategy and brain work required to make any event a planned affair, and strategically focused.

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13 Responses to “Certification of Events – for the purpose of emergency and disaster mitigation management.”

  1. Zach April 25, 2013 at 8:06 pm #

    great read on disaster management and strategic event planning

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